Job Description
Administrative Assistant to the Commander & Divisional OperationsHealth Services – Paramedic Services
Status: 2 Regular Full-time Salary Range: $56,618 - $70,774 per annum (plus comprehensive benefits)Work Mode: In OfficeLocation: Fern Forest Paramedic station, Brampton ON or Docksteader Paramedic Station, Brampton, ON Hours of Work: 35 hours per week
Join Our Team as an Administrative Assistant, Paramedic Operations!
Are you a highly organized and detail-oriented professional who thrives in a fast-paced environment? Do you take pride in providing exceptional administrative support while fostering a positive and efficient workplace? The Paramedic Operations team is seeking a proactive and dedicated Administrative Assistant to support our leadership team and workforce. If you have a passion for streamlining operations, outstanding communication skills, and the ability to manage multiple priorities with ease, this is your chance to make a meaningful impact. Join us and be part of a high-performing team dedicated to supporting essential paramedic operations!
What You’ll Do in This Role:
- Provide in-person support and engagement to staff and leadership, ensuring seamless business operations.
- Manage the Commander’s calendar, schedule appointments, and track assigned tasks for follow-up.
- Handle sensitive information with discretion, ensuring accurate data entry into HRMS for leave tracking.
- Compile, track, and distribute reports related to divisional operations and regulatory compliance.
- Participate in working groups to improve processes and implement new systems.
- Coordinate business expense claims and track divisional budget expenses.
- Maintain confidential records and assist in retrieving key documents.
- Prepare professional correspondence, reports, and presentations.
- Provide exceptional customer service by managing incoming calls and voicemail inquiries.
- Oversee incoming and outgoing mail, ensuring efficient distribution.
- Schedule and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist with research, data preparation, and implementation of strategic projects.
- Manage lost and found items, ensuring prompt return to owners or appropriate agencies.
- Support the procurement and inventory of office supplies.
- Serve as a backup for other Administrative Assistants within the Paramedic Services division.
What You Bring to the Role:
Education & Experience:
- Post-secondary education in administrative support or a related field.
- Minimum of two (2) years of experience in an administrative support role, or an equivalent combination of education, training, and experience.
Skills & Abilities:
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with HRMS, PeopleSoft, iMedic, OneNote, and SharePoint.
- Strong time management skills with the ability to prioritize tasks effectively.
- Exceptional communication and customer service skills.
- Keen attention to detail with excellent proofreading abilities.
- Ability to exercise sound judgment, tact, and discretion when handling confidential information.
- Self-motivated with the ability to work independently and take initiative.
- Adaptability to manage multiple tasks and shifting priorities in a dynamic environment.
Perks That Make Work Rewarding!
At Peel Region, we prioritize employee well-being and career growth. Here’s what you’ll enjoy when you join our team:
- OMERS Pension Plan: Automatic enrolment to help secure your future.
- Work-Life Balance: Flexible hours to support your well-being and lifestyle.
- Supportive Work Culture: Work in an environment where leadership values respect, inclusivity, and employee well-being.
- Performance Recognition: Annual performance reviews with merit increases based on your contributions.
Work Mode & Location Details: Fern Forest Paramedic Station, Brampton, ON or Docksteader Paramedic Station, Brampton, ON
In this role, you’ll benefit from a hybrid work arrangement that fosters meaningful in-person connections. A minimum of four days per week on-site is expected.
Note: Your off-site work location must be within the province of Ontario to ensure compliance with regulations and policies.
Kindly ensure you regularly check your spam and junk email folders, as important communications regarding your application may be directed there.
Be bold. Think big. Make an impact. Apply today to help shape the future of public health at the Region of Peel!
Interview: Our recruitment process will include video conference technology
Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.
If this opportunity matches your qualifications and experience, please apply on-line.
About Us
Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.
We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.
Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.
Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.
Additional Information
Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca
Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.
