- This is an unpaid volunteer opportunity.
- Associates are expected to put in a minimum of 5 hours per week and be responsive to emails within 24 hours.
- STW™ welcomes volunteers who are seeking skill-based volunteering opportunities. STW™ shall provide "letters of recommendation" to professionals who demonstrate outstanding contributions for professional references.
SUMMARY:
The HR Admin provides administrative support to the HR Group by way of processing new volunteers, keeping documentation updated, checking and enhancing checklists/spreadsheets, maintaining volunteer personnel files, and communicating and dealing with volunteer queries in a timely manner. The HR admin also works on a few special projects for the HR team at STW™. They report to the Director of HR for now.
PRIMARY RESPONSIBILITIES:
- Work closely with the Project Leader of HR Shared Services to support hiring needs.
- Complete the steps in the New Hire Checklist.
- Update Create an email address for new volunteers, and grant access to the STW™ Cyber Office and STW™ Calendar.
- Send welcome emails for new volunteers, and ensure the candidate completes all the steps from the welcome letter.
- File Volunteer Documents.
- Update Personnel Contact List.
- Complete the steps in the Separation Checklist.
- Deactivate the email address.
- Move Contact to Inactive Volunteers Personnel Contact List.
- Ensure consistent documentation with HR Group (emails/ads/job description).
- Provides communication on behalf of the HR Group to STW™ volunteers regarding holidays, office closures, and any other announcements related to HR operations.
- Prepare the STW™ National Holiday Calendar on a yearly basis (usually in December)
- Reset passwords for current volunteers as required.
- Maintain personnel files of all volunteers (complete volunteer lifecycle) (Checking the file when they join, through Google form and preparing a monthly report for the Recruitment team to ensure corrective actions).
- Perform twice-a-year audits of timesheets and Personnel Files of volunteers across groups. (google form and preparing a report for actions).
- Automate processes (especially checklists) and try to reduce HR paperwork.
- Assist in updating and maintaining a project plan.
- Attend bi-weekly human resources meeting and monthly talent management team meeting
EXPERIENCE/REQUIREMENTS:
- Demonstrated ability to handle multiple projects and details simultaneously.
- Associate's degree completed and/or minimum 1-year full-time paid/non-profit work experience required.
- Attention to detail.
- Self-disciplined, completing assigned tasks on deadlines.
- Good in MS Excel, Word, and Google Docs.
- Requires self-direction, tact, diplomacy, and a clear, courteous, and professional manner. When dealing with the public.
- Must demonstrate effective oral communication skills.
- Ability to work cooperatively with staff inside and outside of the department.
- Knowledge of US Labor laws and compliance like HIPAA, OSHA, and DPA preferred.
HOW TO APPLY:
If interested, please submit your resume to newvolunteers@savethewater.org. We would love to hear from you!
