Resource Development Coordinator (Donor & Data Support)
Full Time
Administrative
East Gwillimbury, ON, CA
ApplySalary Range:
$38,000.00 To $41,000.00 Annually
Title: Resource Development Coordinator (Donor and Data Support)
Job Status: 32 hours
Job Region: All Blue Door Locations
Equipment: Computer, telephone, Reliable Vehicle/Valid Driving License/Insurance.
Salary: $38,000 to $41,000
Blue Door is a not-for-profit registered charitable agency governed by a volunteer Board of Directors. We have been an integral part of our community providing essential emergency shelter services since 1982. Blue Door’s mission is to support people who are at risk of or experiencing homelessness to attain and retain affordable housing.
Job Summary
Reporting to the Manager of Resource Development, the Resource Development Coordinator (Donor & Data Support) will be responsible for supporting Blue Door’s fundraising efforts through donor data management, tax receipting, third-party event coordination, and donor support. This role ensures the accuracy and efficiency of donor records, timely acknowledgement of gifts, and meaningful engagement with donors.
Responsibilities
Data & Donation Management
- Maintain and manage Blue Door’s donor database (DonorPerfect) including regular data entry, hygiene, and accuracy checks.
- Conduct monthly donation reconciliation in coordination with the Finance team.
- Process and issue tax receipts on a biweekly basis to support donor stewardship and retention.
- Entering all donations into DonorPerfect entering all required fields according to previously set Donor Perfect Guidelines.
- Ensure maintenance of DonorPerfect according to Blue Door protocols by all the teams at Blue Door.
- Use Blue Door’s existing donor database to monitor progress, track, and generate reports, queries, as well as create customized campaign pledge forms.
Third-Party Fundraising & Events
- Coordinate third-party fundraising events including campaigns (e.g. The Orange Door Project and other third-party fundraisers).
- Organize and represent Blue Door at outreach and booth events to raise awareness and engage potential donors and partners.
- Support event logistics, donor communications, and post-event follow-up.
Donor Stewardship
- Coordinate appropriate recognition for donor contributions, including social media acknowledgements.
- Ensure all stewardship and recognition practices align with Blue Door’s donor relations standards.
- Develop strong professional relationships with new and existing donors.
- Positively communicate to the community Blue Door’s goals and work at every opportunity.
- Assist the Resource Development Manager with the development and execution of donor stewardship strategies with the objective of further engaging all donors.
- Prepare and ensure the accuracy of the donor stewardship list in the annual impact report.
Additional Operational Assistance
- Support all members of the Resource Development team as needed.
- Other duties as assigned.
- Assist with preparing and sending donor mailers.
Respect and Professionalism
- Maintain professionalism in the workplace.
- Working cooperatively alongside and supporting all Blue Door team members and departments.
- Adherence to the mission, vision, policies and procedures of the agency.
- Able and willing to promote harm reduction practices in accordance with core standards.
- Attend internal staff meetings and staff training as required.
- Maintain the confidentiality of all client and agency information.
- Utilizes effective conflict resolution skills in accordance with (Crisis Prevention Intervention (CPI) training.
- Fosters positive and appropriate relationships with clients, colleagues, community partners and volunteers.
- Provides referrals and follow-up as necessary.
- Meets with manager on a regular basis and participates in completion of annual performance evaluation.
Occupational Health & Safety
- All employees are responsible for carrying out work in a way that does not adversely affect their own health and safety and that of others.
- All employees shall learn and understand health and safety policies and procedures and will comply with them.
Qualifications
- Post-secondary education in fundraising, communications, or a related field is an asset.
- 2+ years of experience in donor services, data management and entry, or fundraising support is an asset.
- Strong proficiency in donor databases (Donor Perfect preferred) and Microsoft Office Suite.
- Exceptional organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Experience coordinating community events and with data entry are an asset.
- Proven ability to manage multiple tasks and meet deadlines.
- Sound judgment, discretion, and commitment to confidentiality.
- Valid Vulnerable Sector Screening.
- Valid driver’s license and access to a reliable vehicle. Ability to travel across York Region as needed.
We are always working towards continued improvements with the hope of creating and fostering a work culture where people want to be and see the impact of their work.
Blue Door is committed to the development of a staff and leadership team that reflects the incredible diversity of the communities we serve. We promote the principles of intersectional anti-racism and anti-oppression and adhere to the tenets of the Ontario Human Rights Code. We both welcome and encourage applications from members of groups with historical and/or current barriers to access and equity, including Indigenous, Black and racialized people, members of 2SLGBTQIA+ communities, people with disabilities, and people with lived experience of homelessness. Blue Door is a unionized work environment.
In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and Blue Doors AODA Policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.
All applications will be reviewed as received, and interviews will begin for qualified candidates as soon as possible. The position may be filled before this job posting ends. Only candidates selected for an interview will be contacted. Please submit a cover letter and resume to hr@bluedoor.ca
