Office Administrator

March Of Dimes Canada • Full-time • Edmonton, Alberta, Canada • 1w ago

Office Administrator (Full Time)– Edmonton, AB

You’ll feel great about a career with March of Dimes Canada

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide.

Our Community Support Services (CSS) team provides essential services that enable our clients to thrive. Whether their disability is physical, the result of brain injury, or aging, our more than 2,000 team members assist clients in their homes and across communities, to live as independently as possible.

The opportunity:

1 Permanent Full-Time Office Administrator-35 hours per week.

Responsibilities:

· Provide administrative support to the program management team

· Assist with the preparation, submission and filing of confidential documents and internal recording systems for employee vacation and sick time records

· Process outgoing payments in compliance with financial policies and procedures

· Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements

· Update and maintain program manuals and other organizational manuals as appropriate

· Organize and prepare for meetings/presentations, including attending and taking/preparing minutes as required

· Maintain and assist with continuous improvement of data collection systems to support the program

· Enter and manipulate data on CRM, ERP, Excel, Quatro database spreadsheets

· Coordination of training and travel arrangements

· Perform general office administrative duties such as inventory maintenance for office supplies and assist with routine maintenance functions for office equipment

Qualifications and experience:

· Minimum Grade 12. Business / Accounting College Diploma preferred

· Minimum 3 years related administrative experience

· Advanced experience in Microsoft Office; Word, Excel, and PowerPoint

· Familiarity with Quality Management Systems including ISO

· Experience/aptitude for designing forms in a creative and technically sound manner

· Hands-on experience with spreadsheets and proprietary software

· Ability to function in an organized manner

· Ability to take initiative and problem solve

· Ability to take verbal and written direction and follow through to complete assigned tasks

· Flexibility to changing demands of the job

· Strong interpersonal and communication skills

· Good command of grammar and accuracy with figures (attention to detail)

· Possess a valid driver’s license and access to a reliable vehicle.

Deadline: Please submit your resume by June 16, 2025.

Questions about working at March of Dimes Canada?

Whether starting or advancing your career with us, you’ll feel great knowing that you’re:

Contributing to our important mission: creating real change for people with disabilities
Joining a leading national charity with a history of impact and a future full of possibility
Enjoying industry-leading employment incentives and benefits
Supported in your professional growth, development, and success
Included in our empathetic and supportive work culture

Learn more about why we’re a great employer at marchofdimes.ca/careers.

For general inquiries, you can reach us at recruitment@marchofdimes.ca

We value the health & safety of our employees!

MODC is committed to ensuring a healthy and safe work environment. We encourage all current and prospective employees to receive Covid-19 vaccinations and booster doses as recommended by Public Health. This reflects our dedication to safeguarding the health and wellbeing of our workforce.

Need accommodations? We're here to help!

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.

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