We are looking for a curious self-starter to provide administrative support for our Intake and Research teams. This role provides the opportunity to understand the impact of BioTalent Canada’s work in the bio-economy with the future potential to fulfill a career in project management. This is a 1-year contract, with the possibility of permanency if extended.
WHAT YOU WILL DO
The Project Assistant plays a vital role in ensuring the smooth execution of administrative, operational, and project-specific tasks for BioTalent Canada’s National Talent Strategy. This position provides essential project support in coordinating meetings, managing correspondence, and maintaining organized documentation. A core function of this role includes processing and tracking wage subsidy applications in accordance with internal standards and best practices.
In this role you can expect to:
· Assist with general correspondence, minute-taking, and meeting coordination to ensure efficient communication and organization across all projects
· Execute the end-to-end processing tasks of applications during designated activity periods for the Employer Supports project
· Verify the accuracy of application details, cross-checking supporting documents to meet compliance requirements
· Perform accurate entry of applications into all databases and report generating tools as per processing requirements and timelines
· Compile and submit reports on wage subsidy application volumes and pipeline status, along with progress updates on other ongoing projects, highlighting key milestones, pending tasks, and risks
· Create reports and tracking systems as required to track project activities, including survey participant tracking
· Conduct research on relevant topics and present summaries in a format aligned with internal standards and best practices
· Support with logistics and preparation for events and research projects to ensure smooth execution
· Organize electronic communications and documents in appropriate online folders following organizational guidelines for data storage
· Provide clear and professional communication with external and internal parties with a high level of customer service
· Take a solutions-oriented approach to identify workflow or project issues and provide recommendations
· Participate in cross-training initiatives and complete related duties
· Prioritize lead generation efforts alongside the regular requirements of the role
· Assist with other project deliverables and teams as required in a dynamic work environment
WHAT YOU WILL BRING
· Positive and affable team player, who thrives in high performing teams
· Excellent customer service skills, a relationship builder and a proven team player that is demonstrated through interactions with internal colleagues and external clients
· Experience with project management administrative support, including tracking project status and planning schedules
· Keen attention to detail to ensure accuracy in application processing, data entry, and compliance
· Strong analytical and data-driven mindset to generate reports and track project progress effectively
· Excellent organizational and project coordination skills to manage multiple priorities efficiently
· Curious approach to work to actively understand project workflows, ask questions, and identify opportunities for improvement
· Clear and professional communication skills to engage with internal and external clients
· Resourceful with a good ability to synthesize internet research
· Digital technology skills to use tools to find, manage, apply, create and share information and content
· Collaborative and mission-driven approach to support impactful projects in life-changing science
· Commitment to learning, practicing and upholding our core values of diversity & inclusion, collaboration, transparency, leadership, curiosity, a science-infused & data-driven approach, and impactful outcomes
· Post-Secondary degree/diploma in a relevant discipline or equivalent in experience
PREFERRED QUALIFICATIONS INCLUDE:
· Experience with project management software tools (e.g. Asana)
· Bilingualism in English and French
BioTalent Canada offers a competitive total rewards package. Our hybrid work environment offers the flexibility to regularly work from the Ottawa office a minimum of two days per week and remotely from a designated home office.
Interested candidates are invited to submit a cover letter and resume outlining your interest and qualifications by 5:00 PM on September 12, 2025.
BioTalent Canada prides itself on being an equal opportunity employer and encourages applications from all qualified candidates. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for applications in all aspects of the selection process.
We thank all applicants for their interest in BioTalent Canada, however, only those being considered for an interview will be contacted.
