About US
RRC Polytech is Manitoba’s largest institute of applied learning and research, with more than 150 full- and part-time degrees, diploma and certificate options. Through hands-on and online learning opportunities and state-of-the-art instruction, we prepare our students to become leaders in their fields – while also ensuring they can meet changing industry demands and contribute to the province’s economic growth.
Accessibility and Accommodations
RRC Polytech is committed to accessible employment and to ensuring that our hiring processes are barrier free. If you require information in an alternate format, or if you require an accommodation to participate in the hiring process, please contact peopleservices@rrc.ca.
Administrative Assistant (Term Full-Time)
Research Partnerships & Innovation
POSITION TYPE: Full-Time, Term Position Available (anticipated May 11, 2026 up to May 11, 2027)
POSITION LOCATION: Notre Dame Campus (Winnipeg, MB) Hybrid**
EMPLOYEE GROUP: Union (MGEU)
** RRC Polytech reserves the right to modify work arrangements in alignment with operational and organizational needs.
At RRC Polytech we aspire to have a workforce that is representative of the diversity within our communities. For this hiring process, a preference hiring practice will be applied. First consideration will be given to applicants who self-identify within their application as one or more of the following equity-deserving group(s): Women, Indigenous Peoples, Persons with Disabilities, Racialized Persons, Persons of the 2SLGBTQlA+ Community. First consideration will also be given to internal applicants. For more information about our hiring practices, please visit: www.rrc.ca/hr/work/hiring-process/.
Employment support is available to candidates who self-identify as Indigenous (First Nations, Métis, or Inuit) seeking employment at Red River College Polytechnic. For guidance on the application process, interview preparation, or to discuss accommodation needs, applicants are invited to contact our Indigenous Recruitment Consultant at Indigenoustalent@rrc.ca.
TALENT POOL: This competition may be used to establish a 12-month talent pool of qualified candidates for future vacancies. Even if you do not meet all of the listed qualifications, we encourage you to apply.
ABOUT THE TEAM
The Office of Applied Research Services (OARS) supports and oversees all applied research activity at RRC Polytech, guiding proposal development, grant submissions, research operations, and compliance with institutional and funding‑agency requirements. The team provides expertise in funding programs, research policies, ethics, data management, security, and partnership development, while also coordinating facilities planning, staffing support, and reporting of research metrics. OARS serves as a central hub connecting researchers, students, industry, and community partners, offering strategic advice, operational support, and resources that enable high‑quality, impactful applied research across the institution.
WHAT YOU WILL DO
Reporting to the Director, Office of Applied Research Services (OARS), the incumbent provides effective, confidential administrative support to OARS and the broader Research Partnerships & Innovation (RPI) centers. This role requires exceptional accuracy, organization, and time‑management skills to coordinate a wide range of operational activities in a fast‑paced research environment.
As a key member of the Research Operations Team, the Administrative Assistant supports day‑to‑day departmental functions including meeting and calendar coordination, document preparation, filing and records management, HR onboarding and timesheet support, and maintaining task and action trackers. The role also assists with financial and purchasing processes, such as preparing requisitions, processing invoices and expense claims, tracking expenditures, and supporting financial reporting.
The incumbent contributes to legal and compliance workflows by organizing contract documentation, processing agreements through established intake systems, and maintaining audit‑ready records. They also support internal communications, prepare correspondence and promotional materials, and coordinate logistics for research events, workshops, and departmental activities.
This position plays an integral role in ensuring smooth operations across RPI by providing proactive, professional service to internal and external stakeholders, while aligning with College policies, procedures, and strategic priorities.
WHAT YOU WILL BRING
- Post-secondary Certificate in business, management, office administration or related discipline; an equivalent combination of education and experience may be considered.
- Recent and relevant experience providing administrative support and performing office administrative responsibilities
- Experience with financial management responsibilities including budget monitoring and coordination
- Effective organizational and time management skills, with the ability to manage multiple tasks and projects effectively
- Effective problem solving and decision-making skills
- Excellent written communication skills with the ability to draft, proofread and edit communications of varying complexity
- Excellent interpersonal skills
- Excellent verbal communication skills
- Detail-oriented and the ability to manage multiple priorities both independently and collaboratively in a fast-paced environment with minimal supervision.
- Proficient with MS office suite including Outlook, Word, Excel, Visio, Teams and PowerPoint applications.
- Values Diversity, Equity and Inclusion
- Commitment to Lifelong Learning
- Experience building a respectful workplace culture that promotes diversity, learning and continuous improvement
NICE TO HAVE
- Previous experience providing administrative support in a post-secondary or research environment
WHY WORK WITH US
At RRC Polytech, we believe our people are our greatest assets. We offer supportive, inclusive workplace where you can grow, contribute and thrive.
- Salary Range for this position: $48,144 - $67,802 per annum
- Generous Paid Vacation: full-time employees accumulate a minimum of 15-days vacation per year, increasing to 30 days with service, while full-time Instructors accumulate 44 days per year. Information on casual and part-time vacation accrual is outlined in the Collective Agreement or the Terms and Conditions for Excluded Employees as applicable.
- December Break: employees receive time off with pay during the period between Boxing Day and New Year's Day.
- Defined Benefits Pension Plan: Employer and Employee contributions to future retirement benefits
- Comprehensive Benefits: Including Health and Group Life insurance, Long Term Disability, employee & family assistance program, mental health support up to $1,000, and a robust Health Care Spending Account
- Inclusive Leave Programs: Wellness, maternity, adoptive, and parental leave, as well as ceremonial, cultural, religious and spiritual leave
- Growth and Recognition: Professional development, professional licensing and fees coverage, and severance pay on retirement
- Union Representation: For complete details on benefits and employment terms, see the MGEU collective agreement, www.mgeu.ca/members/get-started/find-your-local/local/73/red-river-college-polytechnic.
CONDITIONS OF EMPLOYMENT
- Applicants must be legally entitled to work in Canada
- This position may be required to work evenings and/or weekends
- This position may be required to work overtime
- This position may be required to travel
- Incumbent must provide a current and satisfactory Criminal Records Check
Please note that applicants internal to Red River College Polytechnic must apply through My Portal on HRIS Unlimited.
LAND ACKNOWLEDGEMENTS
RRC Polytech campuses are located on the lands of the Anishinaabeg, Ininiwak, Anishininwak, Dakota Oyate, and Denésuline, and the National Homeland of the Red River Métis.
We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.
