Title: Philanthropy Coordinator
Employee Working Location: Partially Hybrid (Montreal, QC)
Employment Status: Permanent full time
The Canadian Red Cross (Red Cross) – an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. As a Canada’s Best Employers 2026, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment.
All Canadian Red Cross actions are guided by seven Fundamental Principles: Humanity, Impartiality, Independence, Neutrality, Voluntary Service, Universality, and Unity. We help people and communities in Canada and around the world in times of need and support them in strengthening their resilience.
Starting with the hiring process, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential. We encourage all qualified persons who share our values and want to contribute to fostering an inclusive and diverse workplace to apply.
Reporting to the Director of Philanthropy, the incumbent is responsible for planning and coordinating department activities. They work closely with their team to coordinate all fundraising activities targeting identified donors. Working with the Manager, they establish priorities and oversee follow-up activities for their assigned files, ensuring the department's needs and appeal activities are effectively supported.
In this role, you will:
- Coordinate all fundraising activities in collaboration with other team members.
- Coordinate donor stewardship activities with partners and corporate partners, with the support of other departments.
- Handle requests from various Managers within the Philanthropy department.
- Draft and send personalized thank you letters to donors.
- Coordinate distribution of mass direct mail and digital campaigns.
- Provide active support to appeals.
- Develop and update administrative procedures for the department.
- Liaise with Procurement to prepare purchase requisitions and follow-up on invoices.
- Help leadership prepare materials for presentations.
- Prepare and distribute communications to staff members.
- Contribute to the review of departmental management tools.
- Attend meetings as needed and follow up on action items.
- Act as a focal point for other departments.
- Contribute to the planning and coordination of departmental activities.
- Produce and review documents, correspondence, reports and administrative forms.
- Develop and maintain a system for tracking, filing and archiving physical and digital files in accordance with Canadian Red Cross policies.
- Help with onboarding activities for new hires and provide support during staff departures.
- Provide support to the Vice-President, as required.
- Be available to support the Provincial Disaster Coordination Team in times of emergency or during local and/or international responses.
What we are looking for:
- College-level education, preferably in office administration. Any other combination of training and experience may be considered.
- At least three years of relevant work experience providing support to management.
- Relevant experience in event coordination.
- At least three years of relevant experience coordinating and planning departmental activities.
- Strong verbal and written communication skills in English and French.
- Excellent knowledge and practical experience of MS Office applications.
- Excellent planning, organization and attention to detail.
- Strong time and priority management skills.
- Ability to manage multiple priorities simultaneously and meet deadlines.
- Ability to work in a team.
- Strong interpersonal skills and a high degree of discretion.
- Strong sense of customer service.
- Availability to provide support during disaster appeals and emergency responses.
Working conditions:
- This is a hybrid position that requires frequent travel to the Montreal Canadian Red Cross office.
- This permanent position is unionized.
- As we work with and support people (managers, colleagues, beneficiaries/customers, volunteers, donors and external partners) and communities in Canada and around the world, applicants whose first language is not English may be required to perform the responsibilities of the role in English.
- Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.
- If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).
Qualified applicants are encouraged to apply as soon as possible - those who apply after the selection process has started may be held for a second review if needed OR reviewed for alternative roles. We appreciate the time and effort it takes to apply and thank you in advance.
