Event and Volunteer Coordinator

Chrysalis • Full-time • Edmonton, Alberta, Canada • C$ 70,000 - C$ 74,000 / year • 2d ago

Full job description

Event and Volunteer Coordinator

Do you thrive in fast-paced environments where creativity meets community impact? Are you passionate about planning meaningful events and building strong volunteer teams? Do you want to work with an organization that values inclusion, innovation, and purpose? This might be a great opportunity for you!

Position SummaryThe Event and Volunteer Coordinator will play a critical role in enhancing community engagement and organizational visibility at Chrysalis. Reporting to the Director of Community Engagement, this position involves planning and executing mission-aligned events, managing volunteer programs, and fostering collaborative relationships with stakeholders. The ideal candidate will be passionate about people, detail-oriented, and proactive in fostering a positive workplace culture.

What You’ll Do!

● Event Planning and Coordination: Coordinate and oversee the full lifecycle of events, managing timelines, budgets, logistics, vendor relationships, and compliance to ensure seamless execution throughout the year.

● Stakeholder Communication and Relationship Management: Act as the primary point of contact for donors, community partners, vendors, volunteers, and internal teams, fostering trust and transparency.

● Volunteer Coordination and Engagement: Lead the recruitment, onboarding, and scheduling of volunteers, ensuring roles are clearly defined and aligned with event needs.

● On-Site Event Execution and Oversight: Support all aspects of event setup, live operations, and post-event breakdown, ensuring alignment with organizational standards and goals.

● Budgeting and Financial Reporting: Oversee event budgeting and financial processes, ensuring cost-effective planning, accurate reporting, and strategic analysis to enhance sustainability and maximize impact.

What We Need From You!

● Skilled in planning, executing, and closing events of varying scale with precision and adaptability.

● Proficient in managing event budgets, tracking expenses, and identifying cost-saving opportunities without compromising quality.

● Exceptional written and verbal communication; able to engage diverse stakeholders including donors, volunteers, vendors, and attendees.

● Quick to assess challenges and implement effective solutions under pressure.

● Capable of juggling multiple deadlines, priorities, and logistics with minimal oversight.

● Comfortable using event management platforms, CRM systems, spreadsheets, and virtual collaboration tools.

Skills and Qualifications

● Education: Bachelor’s degree or diploma in Event Management, Hospitality, Communications, or a related field. Equivalent experience in event planning or nonprofit operations may be considered.

● Experience: 3–5 years of professional experience in event planning and volunteer coordination, preferably in a nonprofit or mission-driven organization.

● Technical skills: Proficiency in event management platforms, CRM systems, spreadsheets, and virtual collaboration tools.

● Knowledge: Understanding of nonprofit operations and mission-driven programming, familiarity with budgeting and financial tracking for nonprofit events throughout the calendar year.

What’s In It For You:

● Competitive salary

● Comprehensive company shared benefits (extended health, dental, vision, disability insurance, life insurance, paid personal leave)

● Employee assistance program

● 3 weeks of paid vacation

● Paid personal time off (if applicable)

● Casual dress and on-site parking

● A gratifying work environment like no other

Application Process

Interested candidates should submit a resume and cover letter detailing their qualifications and interest in this position at Chrysalis. Applications can be sent to hr@chrysalis.ca

Chrysalis is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

Job Type: Full-time

Pay: $70,000.00-$74,000.00 per year

Benefits:

Casual dress
Dental care
Extended health care
On-site parking
Paid time off
Vision care

Work Location: In person

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