Job Description
Coordinator Facility Services
Public Works – Operations Support
One Temporary Full Time Contract, Duration: 6 months
Compensation: Compensation: $56,618 - $70,774 per annum
Work Mode: Hybrid* see below for more details
Location: 2 Copper Road, Brampton, ON
Hours of work: 35 hours of work per week: Monday – Friday 7:00 am to 3:00 pmReporting to the Property Manager, Facility Services you will provide administrative coordination to the Public Works Facility Services, PW Utility/CRC Site Services team and act as liaison with vendors for responding to service requests.
What you will do in this role:
- Data entry in Hansen for facility asset information, work order costs for facility repair and maintenance activities
- Administration of section documents in EIM
- Participate in the procurement processes for goods and services
- Process invoices and monitor Purchase Order status and expenditures
- Monitor and track status of preventative and demand maintenance activities and update Megamations database, administer the work order system for demand repairs, and close Preventative Maintenance work orders for the PW facilities
- Monitor work order process for bench marking, review and report to the Property Manager current operational measures key statistics
- Process Disability and WSIB claims
- Arrange and confirm meetings, take minutes and prepare follow-up actions, copies. information for the team on Health & Safety procedures and uploads information into EIM
- Support the reception function at 2 Copper Road.
- Assist with Research relating to costing of product and equipment
- Work with external vendors on resolving discrepancies.
What the role requires:
- Post secondary degree or diploma in business or office administration, combined with one to three years’ office experience
- An equivalent combination of education and experience will also be considered
- Strong interpersonal skills with the ability to exercise good judgment in stressful situations
- Exceptional communication skills to effectively identify issues and respond appropriately
- Excellent organizational and time management skills with the ability to multi-task and prioritize workload efficiently
- Detail oriented, organized with strong computer skills to effectively document deliveries, issues and complaints
- Strong customer service skills
- Strong Data entry skills
- Excellent organizational and time management skills with the ability to multi-task and prioritize workload efficiently
- Proficiency in MS Office: Word, Excel, Power Point, and Hansen
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and pro-actively managing bias
Nice to have:
- PCard reconciliation experience would be considered an asset
- Experience working with external vendors would be considered an asset
Perks @ Peel and why you will love working for us:
- % in lieu of benefits
- Voluntary enrolment into OMERS pension plan
- Flexible hours supporting your wellness and wellbeing
- Supportive leadership and a culture of respect and inclusion
- Access to tuition reimbursement (where applicable) and learning and development resources
In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.
It's important to note that your remote work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.
Peel Region offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.
Interview: Our recruitment process may be completed with video conference technology.
Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.
If this opportunity matches your qualifications and experience, please apply on-line.
About Us
Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.
We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.
Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.
Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.
Additional Information
Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca
Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.
