Job Description
Legal Assistant, Dispute Resolution
Legislative Services - Legal Services
Status: Contract Full Time - Up to 12 months
Salary Range: $61,368.00 - $76,710.00 per annum
Hiring Range: $61,368.00 - $69,039.00 per annum
Work mode:Hybrid - A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve.
Location: 10 Peel Centre Drive, Brampton
Hours of work: 35 hours per week
Who We Are: At Legal Services, we pride ourselves on delivering high-quality, responsive legal assistance to the Regional Corporation, including the Regional Council, its executives, and associated agencies like Peel Living and the Peel Police Services Board. We are committed to excellence and collaboration in all that we do.
Join Our Dynamic Legal Services Team!
Are you an organized, detail-oriented professional with a passion for the law? In this role you will provide legal administrative and office administrative support to the Deputy Regional Solicitor, Senior Legal Counsel, Legal Counsel, Paralegal, and Law Clerks in the Dispute Resolution Team, and help us maintain our standard of excellence.
What You’ll Do:
- Organize and Maintain Legal Files: Manage a high volume of legal files and documents, including highly sensitive and confidential materials relating to all departments. Ensure systems are well‑organized for easy access, retrieval, and cross-departmental use.
- Maintain Filing Systems & Legal Resources: Develop, organize, and maintain filing systems, a law reference library, and supporting materials. Prepare legal briefs, gather background information, and ensure resources remain up-to-date.
- Monitor and Coordinate File Activity: Independently track file progress, maintain follow‑up systems, screen incoming correspondence, and draft responses. Initiate and follow up on action items to support timely communication and workflow.
- Calendar & Meeting Management: Organize meetings, schedule appointments, and maintain lawyers’ calendars. Prioritize and coordinate activities in a deadline‑driven environment to optimize workflow.
- Collaborative Relationship Building: Develop and maintain strong internal and external working relationships. Liaise independently with lawyers, clients across the corporation, councillors, outside counsel, and third parties to gather information and respond to inquiries.
- Document Preparation: Prepare high‑quality correspondence, memos, reports, opinions, briefing notes, agreements, by-laws, and other legal documentation.
- Purchasing & Document Execution: Manage purchasing processes and document execution procedures. Prepare purchase orders, related documentation, and payments. Provide guidance to others on proper execution protocols.
- Council Reporting Coordination: Assist in the preparation and coordination of cross‑departmental Council reports and related documentation.
- Docket & Financial Tracking: Operate docket systems, prepare journal entries, and manage internal charge‑backs effectively.
- Court & Tribunal Procedures: Serve and file documents with courts and tribunals within prescribed timelines, recognizing and managing critical deadlines.
- Legal Knowledge & Compliance: Maintain strong knowledge of legal terminology, concepts, case citations, and the Rules of Civil Procedure, Practice Directions, Small Claims Court Rules, Human Rights Tribunal procedures, Labour Relations Board rules, and other relevant legislation. Interpret, apply, and stay current with updates.
- Information Requests: Respond to information requests via email and phone, ensuring accuracy, professionalism, and timely communication.
What the role requires:
- Post-secondary education in legal office administration
- Minimum of five years relevant experience in a law firm or in-house legal department
- Familiarity with municipal law and documentation
- Combination of education and experience may be considered
Skills/Abilities:
- Proficient word processing skills, combined with a keen sense of accuracy and attention to detail
- Strong computer skills, utilizing MS Office to be able to deal with multiple tasks and priorities
- Excellent communication skills, both written and verbal
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
Why Join Us?
- Impactful Work: Play a crucial role in supporting legal operations that serve the community.
- Collaborative Environment: Work alongside a team of dedicated professionals who value teamwork and innovation.
- Growth Opportunities: Engage in continuous learning and professional development within a respected legal framework.
Ready to Make a Difference? If you are detail-oriented, proactive, and eager to contribute to a team that makes a real impact, we want to hear from you! Apply now and become a vital part of our Legal Services team!
Perks @ Peel and why you will love working for us:
- Flexible hours supporting your wellness and wellbeing
- Supportive leadership and a culture of respect and inclusion
Peel Region offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.
Interview: Our recruitment process will include video conference technology
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If this opportunity matches your qualifications and experience, please apply on-line.
About Us
Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.
We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.
Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.
Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.
Additional Information
Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca
Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.
