Program Administrative Assistant (Contract)

Eco Canada • Full-time • Calgary, Alberta, Canada • 17h ago

ECO Canada is the steward for the Canadian environmental workforce across all industries. From job creation and wage funding, to training and labour market research – we champion the end-to-end career of an environmental professional. We work with the federal, provincial, and municipal governments in all Canadian regions to support economic growth and environmental stewardship as best practices.

As the leading provider of employment programs that contribute to the development of the environmental workforce for the past 20 years, we are the source for employers and candidates to receive wage funding support. Our program gives eligible employers who work in Science, Technology, Engineering, Mathematics (STEM), or Natural Resources up to 50% of a candidate’s salary for new full-time environmental jobs. As a team, we have created over 7500 jobs and are now looking for someone to help elevate the program to the next level.

When you work at ECO Canada, you are supporting the growth of an abundant environmental workforce. Along with competitive benefits and compensation, we provide the opportunity to work alongside a dynamic team that values collaboration, high performance, and, of course, celebrating our successes! We believe that rewarding, meaningful work should be part of every step of the career journey.

Job Description

We’re looking for a highly organized and proactive Program Administrative Assistant who thrives in a dynamic environment. This role supports multiple projects and stakeholders, requiring strong project coordination, attention to detail, and the ability to manage competing priorities with confidence.

As a key member of the Employment Programs team, you will play a central role in supporting the delivery of ECO Canada’s national placement programs. This role ensures a high-quality experience for both program participants and employer partners by managing program administration, coordinating communications, and supporting the end-to-end placement process. You will work closely with Placement Coordinators and internal teams to ensure program accuracy, responsiveness, and consistency, while contributing to broader team initiatives and continuous improvement efforts.

While each member of ECO Canada has individual responsibilities, ECO takes a team-based approach. Everyone is encouraged to take ownership of his/her ideas and to see them through to completion, collaborating with key influencers as required.

This role is a temporary position until March 31, 2027.

Responsibilities

Answer incoming team calls.
Respond to general emails & filter/sort other emails that need to be addressed by Placement Coordinators.
Assist with all administrative tasks related to the Placement Programs:
- Manage participants and host organizations through the application and approval process for the program.
- Input data of the Placement Programs.
- Manage contracts, budget, and administrative paperwork with the participants and host organizations.
Review and file placement documents.
Maintain a positive, empathetic, and professional attitude toward program participants at all times.
Be an ambassador for the Employment Programs, help participants and host organizations throughout their placements, including understanding the key success factors and resources available to ensure placement success.
Provide support for data reporting and analytics.
Assist in business development opportunities, which may include external email and call campaigns.
Provide administrative support for the planning and execution of events and promotional activities.
Opportunity to travel to conduct site visits, participate in networking events, and other promotional or project-specific events, as assigned.
Qualifications and EducationPost-secondary degree or diploma in business administration, communications, or a related field.
Strong organizational skills with the ability to manage multiple priorities and maintain accuracy in a high-volume environment.
Demonstrated ability to communicate professionally with internal teams and external stakeholders.
Strong attention to detail, particularly in data entry, documentation, and process adherence.
Ability to work independently while contributing effectively within a team-based environment.
Proficiency with Microsoft Office and comfort working in systems and databases.
Customer service or program coordination experience.
Experience supporting programs, contracts, or administrative processes is an asset.
Bilingualism (English/French) is considered an asset.
Willingness to travel periodically within Canada.

Why Join ECO Canada?

Be part of a passionate, mission-driven team supporting Canada’s environmental workforce.
Gain hands-on experience across multiple areas of the environmental sector.
Opportunities for professional development and growth within a supportive environment.
Collaborative workplace culture where your ideas are valued and encouraged.

This role is based at ECO Canada’s Calgary head office (unless otherwise noted). After a 3-month probation period, eligible employees may transition to a hybrid schedule with at least 3 days per week in the office.

If you feel you are the perfect fit for the position and are looking to join a company culture that is fun, flexible, and defined by our collective drive for success, please apply now through our website. Please upload your resume and cover letter as one PDF file. Applicants who do not include a cover letter will not be considered.

We thank all applicants; however, only those selected for an interview will be contacted.

No phone calls, please.

ECO Canada is committed to recruiting and retaining employees from diverse backgrounds. By recognizing and valuing diversity, we uphold hiring practices that are fair, transparent, and equitable. Our goal is to select the most qualified candidates based on character, competence, compatibility, and commitment.

In the spirit of respect and truth, we honour and acknowledge Moh’kinsstis and the traditional Treaty 7 territory of the Blackfoot Confederacy (Siksika, Kainai, Piikani), as well as the Stoney Nakoda and Tsuut’ina Nations. We also recognize the Métis community, specifically Métis Nation Region Three. In the spirit of reconciliation, and as treaty people, we further acknowledge all Calgarians who make their homes in the traditional Treaty 7 territory of Southern Alberta.

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