Job Description
Administrative Assistant to the Medical Officer of Health
Health Services, Office of the Medical Officer
Status: Regular Full Time
Hiring Range: $71,549 to $80,493 per annum (plus comprehensive benefits)
Work Mode: Hybrid *see below for more details about this work mode.
Location: 7120 Hurontario Street, Mississauga ON
Hours of work: 35 hours per week
Build a Community for Life
At Peel Region, we are committed to creating a healthy, safe, and connected community. Guided by our values of Inclusion, Transparency, Care, Collaboration, and Leadership, we foster a workplace where employees are supported, empowered, and inspired to make a meaningful difference every day.
About the Opportunity
Reporting directly to the Medical Officer of Health (MOH), this highly visible and fast-paced role provides confidential executive administrative support within the Office of the Medical Officer of Health.
As a trusted partner to the MOH, you will coordinate executive priorities, manage complex schedules, support strategic initiatives, and ensure the efficient flow of information across the organization. You will interact regularly with senior leaders, elected officials, physicians, healthcare partners, government representatives, and community stakeholders.
The ideal candidate brings strong political acuity, exceptional judgment, and the ability to independently triage issues, problem-solve, and respond to competing priorities in a dynamic environment.
What You Will Do
- Provide confidential administrative and executive support to the Medical Officer of Health.
- Manage complex calendars, meetings, schedules, correspondence, and competing priorities.
- Coordinate reports, briefing materials, presentations, agendas, minutes, and follow-up actions.
- Manage the flow of information, documentation, requests, and communications to and from the MOH office.
- Respond to inquiries and collaborate with internal and external stakeholders with professionalism and discretion.
- Conduct research and support special projects and public health initiatives.
- Coordinate travel, conferences, meetings, and stakeholder engagements.
- Maintain records, filing systems, and confidential information.
- Provide administrative support across the Office of the Medical Officer of Health as required.
- Demonstrate a commitment to diversity, equity, inclusion, and belonging.
What the Role Requires
- Post-secondary education in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience.
- Minimum three (3) years of progressive administrative support experience, preferably supporting senior leaders or executives.
- Experience supporting a healthcare executive within a public health, hospital, healthcare, or broader health system environment is strongly preferred.
- Strong political acuity and ability to manage sensitive, confidential, and high-profile matters.
- Demonstrated ability to independently triage issues, assess urgency, problem-solve, and respond effectively to emerging priorities.
- Exceptional organizational, communication, customer service, and relationship-management skills.
- Proficiency with Microsoft 365 tools including SharePoint, Teams, Lists, Loop, and Copilot.
- Proven ability to manage multiple priorities and deadlines in a fast-paced executive environment.
- Excellent judgment, professionalism, discretion, and attention to detail.
- Ability to work independently and collaboratively while anticipating needs and taking initiative.
Nice to Haves
- Experience in public health, healthcare, hospital, government, or broader public sector environments.
- Knowledge of PHIPA, FIPPA, and Ontario Public Health Standards.
- Knowledge of information management and records administration.
- Experience leveraging AI tools to enhance productivity and workflow efficiency.
Perks @ Peel and why you will love working for us:
- Comprehensive Health, Dental, Vision benefit plan including psychological health, effective start date
- Automatic enrolment into OMERS pension plan
- Accrue Vacation on a monthly basis starting at 3 weeks per annum
- 3 Paid personal days and floating holidays
- Flexible hours supporting your wellness and wellbeing
- Annual performance review and merit increases based on performance
- Supportive leadership and a culture of respect and inclusion
- Access to tuition reimbursement and learning and development resources
- The opportunity to make a meaningful impact on the health and well-being of Peel residents
Be bold. Think big. Join us.
In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.
It's important to note that your off-site work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.
Interview: Our recruitment process may include video conference technology
Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.
If this opportunity matches your qualifications and experience, please apply on-line.
About Us
Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.
We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.
Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.
Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.
Additional Information
Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca
Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.
